DOLAN SPRINGS CHAMBER OF COMMERCE / 2015
This organization is organized exclusively for Charitable and Educational purposes. We also encourage Involvement of all Merchants with Community Events. The membership shall provide support for the Dolan Springs community in the following ways: Sponsor special events for the community. Assist other non-profit organizations and the local school with their community activities. This can be done by donations or direct involvement. Work with county and state agencies to improve the lives and environment of Dolan Springs residents and community. The Chamber Building is to be used as a venue for guest speakers, health clinics and for emergency use. All members may offer a presentation of their services & schedules. The building can be rented for purposes deemed appropriate by the Board of Directors.
The principle office of the corporation in the state of Arizona shall be
located in the Chamber of Commerce located at _________ N. Pierce Ferry Road in Dolan Springs, AZ 86441.
The corporation shall and continuously maintain in the state of
Arizona, a statutory agent.
Section 1. General Membership: ___________________________
and must pay the yearly Dues. A membership year is from
January 1 to December 31.
Section 2. All dues for membership renewal and for new
memberships are due in January of each year. New members
may join at any time but pay dues on a January - December year.
Section 3. Membership cards shall be issued upon payment of dues
and shall be signed by one of the corporation officers. For those
Merchants who are members for 5+ years receive a Plaque.
Section 4. Voting. Paid-up members on record at end of the Oct. each year
shall be eligible to nominate & vote in that years election.
Section 5. High School students can participate as a general
member at regular meetings with no voting privileges until age 18
Section 1. Annual meeting of the membership shall be held on the
first Saturday of November for the purpose of nominating officers
for the following year and for the transaction of any business. The
elections will be on the first Saturday in December. The Board
of Directors shall be appointed by the incoming president.
Section 2. General meetings of the membership shall be held on the
first Saturday of each month, January through May and
September through December. A quorum will be at least
four board member in attendance. If the day fixed for the regular
meeting and/or annual meeting shall be a legal holiday in the state
of Arizona; Such meeting shall be held on the following Saturday.
Section 3. Special meetings of the Board of Directors and/or
membership may be called by the President or a majority of the
Section 4. Place of meetings. The general meetings are held at
the Chamber of Commerce Building unless specified otherwise by the Board of Directors.
Board of Directors
Section 1. General Powers: The Business of the corporation shall
be managed by not less that (4) four members. The Board of
Directors shall have the power to make and adopt such rules and
regulations consistent with the law, the Articles of Incorporation or
these By Laws, as may be deemed advisable for the management
of the business and affairs of the Corporation.
Section 2. Junior Members: One Junior Member can be selected
by the board to sit on the board as a non-voting board member.
This person will act as a liaison between the council and Mount
Tipton High School.
Section 3. Elections and tenure of office: The officers and directors
at large who constitute the Board of Directors shall serve one year
term starting in January of each year and ending in December
Section 4. Compensation: Directors shall not receive any salary for
their services, but may be reimbursed for any expenses authorized
during the performance of their duties.
Section 1. Officers shall be President, Vice-President, a Secretary
and a Treasurer. No officer shall hold officer more than four (4)
A. The President shall be the principal executive office of the
corporation and shall preside at all meetings and special meetings.
B. The President may sign deeds, mortgages, deed of trust or any
other instrument authorized by the Board of Directors.
C. The President has th authority and administrative responsibility
for Bingo Games and the appointment of all Bingo Personnel who
shall report any transactions to the President on or before the
Board of Directors meeting. The President shall then report
to the board.
Section 3. The Vice President in the absence of the President or in
the event of the President’s inability to act, shall perform the duties
of the President and when so acting shall have the powers of and
be subject to all restrictions of the President. The Vice President
shall also perform such duties as may be assigned to him/her by
the President and/or the Board of Directors.
Section 4. The Secretary shall:
A. Keep the minutes of the meetings of the members.
B. See that all notices are duly given in accordance with these
C. Keep a register of names and addresses of all members.
D. Have general charge of the minutes of the minutes of the
E. Keep on file a complete copy of the articles of Incorporation
and By-Laws of the corporation.
F, In general, perform all the duties incidental to office of Secretary
and such other duties as may be assigned to him/her by the
Board of Directors.
G. Turn over all documents and papers to his./her successor after
review of the minutes and materials at the annual meeting.
Section 5. The Treasurer shall:
Treasurer shall not have a four year limit on term of office, as long as the
Treasurer is elected and willing and able to serve.*
A. Have charge, custody and responsibility for all funds and
securities of the Corporation including the seal of the corporation.
B. Perform all duties incidental to the office of Treasurer and such
other duties as may be assigned by the Board of Directors.
C, Turn over all documents and papers of Treasurer to his/her
successor after review of the accounting at the annual meeting.
D. An annual audit consisting of Treasurer and three general
members will be preformed upon placement of a new treasurer.
NOMINATIONS AND ELECTIONS
Section 1. Nominations will be made from the floor at the November
meeting with the consent of the nominees.
Section 2. The vote will be held at the regular meeting in December.
A majority vote shall elect. The new officers will be seated in
January of the following year.
Section 3. Qualifications: Must be an active, qualified voting
member in order to hold office.
Section 4. Resignation: Any officer or director may resign by filing
a written resignation with the secretary. The individual shall return all
Legal documents, papers, property ( including Keys) belonging to the council.
Section 5 Vacancy: Any vacancy in the office of President shall be
filled by the vice-president. All other vacancies shall be filled by the
vote of the board of directors.
SEAL OF THE CORPORATION
The seal of the corporation shall be in the form of a circle and shall
have inscribed therein the name of the corporation and the words
"Incorporation 1968, Arizona".
Section 1. Contracts except as otherwise provided by these by-laws;
the board of directors may authorize any officer of officers to enter
into any contract of to execute and deliver any instrument in the
name and on behalf of the corporation and such authority may be
general of confined to a specific instance.
Section 2. Fiscal year: The corporation fiscal year shall run from
January 1 to December 31.
Section 3. Borrowing: The corporation shall neither incur of subject
itself to total outstanding indebtedness or liability in excess of five
hundred dollars without prior approval of three-fourths of the
members present at a duly held meeting of the membership.
These By -Laws may be altered, amended or repealed by the
affirmation vote by a majority of the general members of the
corporation present at any regular or special meeting called for that
purpose, provided that it is advertised prior to the meeting.
The Community Council upon dissolution shall distribute any
remaining funds to one or more regularly organized and qualified
charitable, education (which could be a designated school) or
philanthropic organization to be selected by the membership as
deemed by IRS code 501c (3).